Administrative Assistant in Remote US at CareerBuilder

Date Posted: 11/6/2021

Job Snapshot

Job Description


Summary of the Job:

CareerBuilder is seeking an Administrative Assistant (AA) to directly support our Executive team. We are looking for a strong, extremely organized EA that can multi-task and be able to handle high-pressure situations with poise and professionalism. This candidate must possess superior interpersonal and communication skills, both written and oral. Additionally, this candidate must anticipate the needs of the executive and proactively take initiative to independently solve problems.


Essential Responsibilities:

  • The Administrative Assistant (AA) will provide top-level administrative support for CareerBuilder’s Leadership team. The AA is well organized, dignified, and comfortable interacting with Executives. 
  • Effectively manages multiple calendars and performs a variety of complex and routine administrative duties with little or no supervision.  Independent judgment is required to plan, prioritize and organize a varied workload.
  • Maintain communication with the Executive throughout the day, as needed via text or email to ensure they keep to their schedule and are made aware of schedule changes.
  • Schedule meetings and appointments and manage travel itineraries.
  • Draft presentations for executive review.
  • Must be technically proficient in preparing expense reports using Concur.
  • Plan and organize company events to take place inside or outside of the workplace.
  • Proactively manages all logistics and agendas for meetings. Assists with meeting preparation and follow-up, including maintaining agendas, creating pre-meeting packets, taking notes if needed, distributing and checking on follow-up items.
  • Support sales initiatives such as running reports, data gathering, and client support as assigned.
  • Assist with various sales and non-sales administrative tasks and projects
  • Event planning (both meetings and social events)

Job Requirements:

  • Required Knowledge and Skills:

    • The Administrative Assistant will represent CareerBuilder Leadership and liaise with other internal and external constituents on their behalves
    • Ability to exercise independent judgment consistent with department guidelines.
    • Must demonstrate the ability to handle highly confidential and sensitive information and be viewed as a trustworthy, friendly, and helpful
    • Must have demonstrated experience creating presentations
    • Complete special projects and assignments by prioritizing, managing the timeline for deliverables, and working with others to garner support
    • Excellent organizational and time management skills
    • Must be able to multi-task, prioritize well and handle a number of potentially conflicting priorities; must be able to work effectively in a fast-paced environment
    • Must have experience managing multiple calendars with little guidance
    • Proficiency with Microsoft Office Applications (Outlook, Word, Excel, etc.)
    • Good interpersonal skills
    • Positive attitude and willingness to learn
    • Excellent written and verbal communication skills - both phone and email



    Bachelor Degree preferred


    Minimum Years of Experience:

    Minimum 4 years stable work history successfully supporting Executive levels


    Physical Demands:

    • Frequent phone and computer use
    • Creating written communications
    • Able to sit/stand at a desk
    • Able to bend, sit, stand, lift boxes or equipment (between 0-15 lbs)
    • Able to travel domestically

CareerBuilder employees are currently remote. We do have offices based in Chicago and Atlanta. When it is safe to return to the office, you will have the ability to continue to be remote or utilize the Chicago or Atlanta offices as determined by your manager. 

Benefits and Perks

Connecting people with meaningful work is one of the most important things anyone can do – which means we need to support the employees who make that possible. CareerBuilder’s team enjoys a host of perks and benefits, including: 

  • Comprehensive Medical, Dental & Vision, Life & Disability Programs
  • Option to enroll in supplemental Life, AD&D, Accident, Critical Illness, Home & Auto, Transit and Legal Programs
  • Parental support including paid maternity and parental leave, Milk Stork, Healthy Pregnancy Program and Fertility Support Services
  • Education Reimbursement Program allowing up to $5k per year towards completion of a Bachelor’s and non-MBA graduate degree, and up to $10K per year towards completion of an MBA
  • Wellness Support & Initiatives
    • Employee Assistance Program with free counseling sessions
    • Wellness/Tobacco Free credits towards medical premiums
    • On-site meditation rooms
  • 401(k) Program with a two year vesting schedule, discretionary match, and an opportunity to make Pretax and Roth contributions. Financial educational webinars and individual retirement planning advising available.

CareerBuilder, LLC is proud to be an Equal Opportunity Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, ancestry, marital or veteran status.


TSR ID: 002394