Marketing Software Administrator in Chicago, IL at CareerBuilder

Date Posted: 9/5/2018

Job Snapshot

Job Description

US - CareerBuilder



Position Overview

The System Administrator – Productivity will be responsible for designing, maintaining and optimizing the systems and workflows that are the backbone for the execution and delivery of work product in the CareerBuilder Marketing Department. As this role is a function of project management, it is critical that the System Administrator has comprehensive understanding of the principles of project management. The System Administrator will optimize and configure use of Workfront (the work management platform used at CareerBuilder) with the end goal of higher team productivity. The System Administrator be pivotal in helping marketing teams adopt Workfront, and maximize its use as the marketing system of record and primary system for collaboration. In this capacity, maintaining workflow documentation, providing user training and evangelizing the adoption of the system will be stong indicators of success. The System Administrator will serve as the main point of contact between CareerBuilder and the vendor (Workfront), troubleshooting issues, train CareerBuilder users, document pilot programs and voice product needs of CareerBuilder.


Job Duties and Responsibilities

  • Customize and maintain CareerBuilder’s Marketing use of Workfront
    • Enhance page layouts per role or function
    • Build or enhance customized dashboards per role or function
    • Build or enhance Workfront reports
    • Build or enhance project timeline templates with all workflows and triggers
    • Maintain license usage permissions
    • Trouble shoot any issues or bugs
    • Build out workflows to support various marketing teams
  • Serve as the main point of contact between CareerBuilder and Workfront
  • Training and development
    • Develop a training program to for onboarding team members to Workfront and to refresh skills
    • Develop adoption roadmaps and department adoption targets
  • Project management support
    • Serve as our department SME for project management and workflow optimization
    • Function as a PM for larger, department-wide initiatives
    • Work with the global PMO to support global initiatives that may require marketing support; pull global initiatives into the marketing workflows within Workfront
    • Mentor team members in managing the basic projects that don’t require heavy PM support

Job Requirements:


  • 3- 5 years of experience working in a marketing department
  • At least 3 years of experience in a project management role
  • At least 2 years of experience with Workfront (strongly preferred) or similar project management software like Basecamp or Asana
  • At least 1 year of experience as a Systems Administrator
  • Bachelor’s Degree required
  • Chicago based


Essential Functions

  • Sitting for long periods of time
  • Communicating with internal customers
  • Creating written communication
  • Frequent computer use




Benefits-We’re All About You! 

When you're focused on the goal, not the path – you can be more flexible, and that translates into more productive and satisfied employees. From flexible hours to volunteering during work hours to diverse education opportunities, CareerBuilder is committed to helping employees strike a balance. 

Here are just some benefits we offer:

  • Training that positions you to hit the ground running with ongoing learning and development courses; we never stop investing in our people.
  • Comprehensive Medical, Dental & Vision Programs
  • Education Reimbursement Program allowing up to $5k per year towards completion of a Bachelor’s and non-MBA graduate degree, and up to $10K per year towards completion of an MBA!  No strings attached!  
  • $400 Annual Reimbursement for Wellness Activities, including your gym membership!  
  • 401(k) Program with Strong Employer Match and 2 year vesting schedule!  

CareerBuilder, LLC is proud to be an Equal Opportunity Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, ancestry, marital or veteran status.


TSR ID: 000953